Sent: Wednesday, April 24, 2024 5:27 PM
Subject: Official Information request - Ngati Whakaue Gifted Reserves, staff policies, Council workshops, and other items
I refer to your Official Information request of 25 March 2024 covering various items including Ngāti Whakaue Gifted Reserves, staff policies, Council workshops, and other items.
Below are responses to the individual requests:
- Please provide a copy of all leases to all organisations on gifted reserves as discussed and provided to Pukeroa Oruawhata Trust at the Ngāti Whakaue Gifted Land Protocol Committee 19/11/14.
Attached is a link to access these documents (documents preceded by 1) - https://r3nk7o.digitalcityplatform.online/RedPublishPROD/api/docs/20273594?r=orig - Please provide details on any staff training/manuals/policies/procedures relating to council staff remaining politically neutral.
Council does not have a staff policy that specifically relates to staff remaining politically neutral. - How many leases have been reassigned from Rotorua Lakes Council/Rotorua District Council to Pukeroa Oruawhata entities.
Nil - Please provide a copy of the draft minutes for the Ngāti Whakaue Gifted Lands Protocol Committee held 2 November 2023.
See attached link – minutes as adopted at 15 March 2024 meeting (document preceded by 2) - https://r3nk7o.digitalcityplatform.online/RedPublishPROD/api/docs/20429050?r=orig - Please provide a copy of the letter sent to the Lakeland Queen proprietors because of discussions at the Ngāti Whakaue Gifted Lands Protocol Committee held 2 November 2023.
See attached link – letter to Lakeland Queen (document preceded by 3) - https://r3nk7o.digitalcityplatform.online/RedPublishPROD/api/docs/20273597?f=inline
Note: contact details have been redacted as per s7(2)(a) of the Act. - Please provide details on the agreement/contract relating to the Council providing $500,000 towards purchase of the YWCA building as outlined in Ngāti Whakaue Gifted Lands Protocol Committee held 30/04/09.
See attached link – Memorandum of Understanding between Rotorua District Council and Rotorua Community Youth Centre Trust (document preceded by 4) - https://r3nk7o.digitalcityplatform.online/RedPublishPROD/api/docs/3699199?f=inline - What process/procedure/guidelines does Rotorua Lakes Council have in place to ensure it and its staff are not favouring specific community groupings over other community groupings?
See attached link for the following documents (documents preceded by 5):
-Conflict of Interest Policy - https://r3nk7o.digitalcityplatform.online/RedPublishPROD/api/docs/20273599?f=inline
-Employee Code of Conduct - https://r3nk7o.digitalcityplatform.online/RedPublishPROD/api/docs/20273606?f=inline - How many public excluded workshops have been conducted and are planned to be conducted this year.
1 public excluded workshop held on 13 March 2024
No further public excluded workshops are scheduled at this time for 2024 - How many in public workshops have been planned for this year.
2 public workshop held on 28 and 29 February 2024
No further public workshops are scheduled at this time for 2024 - With reference to the single workshop conducted this year, how many briefings/information session/brainstorms and/or meetings have occurred or replaced workshops this year or are planned this year.
Two public excluded briefings are scheduled/planned as follows:
-24 April – Te Arawa Partnership review update
-22 May – 3 Waters - Briefing to councillors to provide visibility on what the legislation may/may not be considering and provide an update on the regional perceptions being formulated from across other councils in the region. The session is being facilitated by Vaughan Payne who has been working across the region on 3 Waters reform and possible council positions for the future. - Rotorua Lakes Council does a lot of pre-consultation with iwi and hapu groups. What plans if any does Rotorua Lakes Council have to extend this right to non-iwi groups. If there are no plans what sections of law is Rotorua Lakes Council referencing to only pre-consult iwi/hapu groups.
RLC undertakes engagement with a variety of groups and organisations, both Māori and non-Māori. Engagement is undertaken in a variety of ways and assists Council in preparing proposals which may go out for consultation. Who RLC engages with is guided by the Significance & Engagement Policy which uses a number of criteria (importance to the Rotorua District; importance to Māori; community interest; consistency with existing policy and strategy; impact on the Council’s capacity and capability (including costs). The Significance & Engagement Policy can be found on Council’s website.
