Official Information Request - public excluded discussion on 28/4/22
Sent: Tuesday, 17 May 2022 4:41 pm
Subject: LGOIMA request - public excluded discussion on 28 April 2022
I refer to your LGOIMA (Act) request of 3 May 2022 for:
* all minutes of the public-excluded discussion of the Rotorua District Council (Representation Arrangements) Bill;
* any video of that discussion (for example, that taken by the cameras which normally provide the livestream).
Below is an extract from the DRAFT minutes of the public session of the Council meeting held on 28 April.
Note: The minutes remain DRAFT until adopted at the Council meeting on 26 May.
Extract – public minutes – council meeting of 28 April 2022
4. NGĀ TAKE WHAWHATI TATA KĀORE I TE RĀRANGI TAKE
URGENT ITEMS NOT ON THE AGENDA
- The Chair advised that an urgent item concerning the Rotorua District Council (Representation Arrangements) Bill, and to enable a discussion in response to the Attorney General’s request for further information, will be discussed during confidential.
Cr Macpherson raised a point of order to request that this be discussed in public.
The Chair declined the point of order and reiterated this would be discussed in confidential.
7. HE WHAKATAUNGA KIA HOKI ATU TE ARONGA O TE HUI HAI HUI TŪMATAWHĀITI
RESOLUTION TO GO INTO PUBLIC EXCLUDED
RESOLVED
That Council move into Public Excluded session to discuss and consider the following items; the confidential minutes from the meeting 31 March 2022, Recommendations from other Committees, and discuss the Rotorua District Council (Representation Arrangements) Bill. The reasons are to enable commercial activities and to prevent the use of information for improper gain or advantage.
Moved: Cr Raukawa-Tait
Seconded: Cr Donaldson
CARRIED
The meeting adjourned at 10.49am and resumed at10.55am
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987, for the passing of this resolution are as follows:
General subject of each matter to be considered | Reason for passing this resolution in relation to each matter | Ground(s) under Section 48(1) for passing of this resolution |
|---|---|---|
CONFIDENTIAL MINUTES OF PREVIOUS MEETING HELD 31 MARCH 2022 | Please refer to the relevant clause/s in the open meeting minutes. | Good reason for withholding exists under Section 48(1)(a). |
RECOMMENDATIONS FROM OTHER COMMITTEES: Strategy, Policy & Finance Committee meeting held 14 April 2022: 1. Sir Howard Morrison Performing Arts Centre update. 2. Te Whare Taonga o Te Arawa Building Project update. | Enable any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities. Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). Prevent the disclosure or use of official information for improper gain or improper advantage. | Section 48(1)(a) Section 7(2)(h) Section 48(1)(a) Section 7(2)(i) Section 48(1)(a) Section 7(2)(j) |
Local Bill (Representation Arrangement) update | Prevent the disclosure or use of official information for improper gain or improper advantage. | Section 48(1)(a) Section 7(2)(j) |
The confidential minutes are withheld as per the above sections of the Act.
The livestream cameras are turned off at the end of the public session therefore there is no video recording. This part of your request is declined under section 17(e) of the Act as the information requested does not exist.
The Mayor released a statement following the meeting on the result of the discussion during the confidential session regarding the Bill. This statement can be found on Council’s website HERE.
You have the right to seek an investigation and review by the Ombudsman of this decision. The Ombudsman’s Office can be contacted by calling 0800 802 602, emailing info@ombudsman.parliament.nz, online at www.ombudsman.parliament.nz, or by post to The Ombudsman, PO Box 10152, Wellington 6143.
Publication of responses to LGOIMA requests
Please note: Our LGOIMA responses may be published on the Rotorua Lakes Council website after they have been responded to, with requesters’ personal details withheld. If you have any concerns about this please contact the Council on info@rotorualc.nz.
Regards
Craig Tiriana Manahautū Te Tira Hautū| Deputy Chief Executive, Chief Executive’s Group |
