Official Information Request - Minutes and Contracts

Sent: Monday, 27 September 2021 3:51 pm
Subject: LGOIMA request - minutes and contracts

I refer to your online Official Information request of 16 September 2021 for the following information:

• Minutes for this triennium for the Audit & Risk Committee, and Chief Executive’s Performance Review Committee
• Copy of Lakefront Stage 1 and 1a contract with HEB Construction (Contract 18-029)
• Copy of i-Park Contract for parking services

Public minutes of the Audit & Risk Committee for this triennium (29 January 2020, 7 May 2020, 15 June 2020, 14 September 2020, 3 December 2020, 7 April 2021, 5 May 2021, 28 June 2021) are attached. The confidential minutes are withheld, with the reasons for withholding noted in the public minutes.

The Chief Executive’s Performance Review Committee reports to Council. These reports and the associated Council minutes are included in the confidential part of the Council agendas/minutes as per section 7(2)(a) of the Local Government Official Information and Meetings Act. The reports and minutes are therefore withheld.

The i-Park and Lakefront Stage 1 and 1a Contracts are attached below.

Redactions to the above documents have been made under the following sections of the Local Government Official Information and Meetings Act, as indicated:

• Section 7(2)(a) protect the privacy of natural persons
• Section 7(2)(b)(ii) would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

You have the right to seek an investigation and review by the Ombudsman of this decision. Information about how to make a complaint is available at www.ombudsman.parliament.nz or freephone 0800 802 602.

Publication of responses to LGOIMA requests

Please note: Our LGOIMA responses may be published on the Rotorua Lakes Council website after they have been responded to, with requesters’ personal details withheld. If you have any concerns about this please contact the Council on info@rotorualc.nz

Regards