Official Information Request - Closed Council Meetings
Sent: Tuesday, 15 June 2021 3:45 pm
Subject: Official Information request - Closed Council Meetings
I refer to your Official Information request of 8 June 2021 in relation to closed council meetings, and provide the following information as per your request:
- Please provide the total number of full council meetings for the last 12 months
Ordinary | Extraordinary | Total | |
Jun-20 | 0 | 0 | 0 |
Jul-20 | 2 | 0 | 2 |
Aug-20 | 1 | 0 | 1 |
Sep-20 | 1 | 0 | 1 |
Oct-20 | 1 | 0 | 1 |
Nov-20 | 1 | 0 | 1 |
Dec-20 | 1 | 0 | 1 |
Jan-21 | 0 | 0 | 0 |
Feb-21 | 1 | 1 | 2 |
Mar-21 | 1 | 0 | 1 |
Apr-21 | 1 | 0 | 1 |
May-21 | 2 | 0 | 2 |
TOTAL | 12 | 1 | 13 |
- Please provide the total number of ‘closed’ full council meetings (ones from which journalists or the public were excluded)
Part of the following Council meetings were held in public excluded, under the noted LGOIMA section/s:
No of full council meetings with 'Public Excluded' session | LGOIMA clause/s | |
Jun-20 | 0 | |
Jul-20 | 1 | 7(2)(a) - Protect the privacy of natural persons, including that of deceased natural persons. 7(2)(g) - Maintain legal professional privilege. 7(2)(i) - Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
Aug-20 | 1 | 7(2)(b)(ii) - Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. 7(2)(i) - Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
Sep-20 | 1 | 7(2)(g) - Maintain legal professional privilege. 7(2)(h) - Enable any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities. 7(2)(i) - Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
Oct-20 | 1 | 7(2)(b)(ii) - Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. |
Nov-20 | 1 | 7(2)(i) - Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
Dec-20 | 1 | 7(2)(a) - Protect the privacy of natural persons, including that of deceased natural persons. |
Jan-21 | 0 | |
Feb-21 | 1 | 7(2)(a) - Protect the privacy of natural persons, including that of deceased natural persons. |
Mar-21 | 1 | 7(2)(a) - Protect the privacy of natural persons, including that of deceased natural persons. 7(2)(f)(i) - Maintain effective conduct of public affairs through free and frank expression of opinions by or between or to members or officers or employees of any local authority in the course of their duty. 7(2)(g) - Maintain legal professional privilege. |
Apr-21 | 1 | 7(2)(a) - Protect the privacy of natural persons, including that of deceased natural persons. 7(2)(b)(ii) - Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. 7(2)(f)(i) - Maintain effective conduct of public affairs through free and frank expression of opinions by or between or to members or officers or employees of any local authority in the course of their duty. 7(2)(g) - Maintain legal professional privilege. 7(2)(i) - Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
May-21 | 1 | 7(2)(c)(ii) - Protect information where making available would be likely otherwise to damage the public interest. |
TOTAL | 10 |
- Please provide the total number of full council committee meetings for the last 12 months
Operations & Monitoring Committee | Strategy, Policy & Finance Committee (including Hearings) | Total No of Committee Meetings | |
Jun-20 | 1 | 3 | 4 |
Jul-20 | 1 | 2 | 3 |
Aug-20 | 1 | 1 | 2 |
Sep-20 | 1 | 1 | 2 |
Oct-20 | 1 | 2 | 3 |
Nov-20 | 1 | 1 | 2 |
Dec-20 | 0 | 0 | 0 |
Jan-21 | 0 | 0 | 0 |
Feb-21 | 1 | 1 | 2 |
Mar-21 | 1 | 2 | 3 |
Apr-21 | 1 | 1 | 2 |
May-21 | 1 | 2 | 3 |
TOTAL | 10 | 16 | 26 |
- Please provide the total number of ‘closed’ full council committee meetings (ones from which journalists or the public were excluded)
Part of the following Operations & Monitoring Committee meetings were held in public excluded, under the noted LGOIMA section/s:
No of Meetings with 'Public Excluded' Session | LGOIMA clause/s | |
Jun-20 | 1 | 7(2)(b)(ii) - Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. 7(2)(i) - Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
Jul-20 | 1 | 7(2)(b)(ii) - Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. 7(2)(i) - Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
Aug-20 | 1 | 7(2)(b)(ii) - Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. 7(2)(i) - Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
Sep-20 | 0 | |
Oct-20 | 0 | |
Nov-20 | 0 | |
Dec-20 | 0 | |
Jan-21 | 0 | |
Feb-21 | 1 | 7(2)(b)(ii) - Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. 7(2)(h) - Enable any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities. 7(2)(i) - Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
Mar-21 | 0 | |
Apr-21 | 1 | 7(2)(i) - Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
May-21 | 1 | 7(2)(g) - Maintain legal professional privilege. 7(2)(i) - Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
TOTAL | 6 |
Part of the following Strategy, Policy & Finance Committee meetings were held in public excluded, under the noted LGOIMA section/s:
No of Meetings with 'Public Excluded' Session | LGOIMA clause/s | |
Jun-20 | 0 | |
Jul-20 | 1 | 7(2)(h) - Enable any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities. 7(2)(i) - Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
Aug-20 | 1 | 7(2)(h) - Enable any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities. 7(2)(i) - Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
Sep-20 | 1 | 7(2)(h) - Enable any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities. 7(2)(i) - Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
Oct-20 | 1 | 7(2)(b)(ii) - Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. |
Nov-20 | 1 | 7(2)(i) - Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
Dec-20 | 0 | |
Jan-21 | 0 | |
Feb-21 | 0 | |
Mar-21 | 1 | 7(2)(b)(ii) - Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. 7(2)(g) - Maintain legal professional privilege. 7(2)(h) - Enable any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities. 7(2)(i) - Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
Apr-21 | 1 | 7(2)(a) - Protect the privacy of natural persons, including that of deceased natural persons. 7(2)(b)(ii) - Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. 7(2)(f)(i) - Maintain effective conduct of public affairs through free and frank expression of opinions by or between or to members or officers or employees of any local authority in the course of their duty. 7(2)(i) - Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
May-21 | 0 | |
TOTAL | 7 |
- The number of alternative meetings i.e. ‘council workshops’ that were closed to the public over the last 12 months
The following workshops/forums were held as per Council’s Governance Statement 2020:
Forums
From time to time council will hold forums. Forums or informal meetings are to brief elected members on emerging issues, or get an indication of councillor preference before initiating a policy or project, or provide an opportunity for the council to develop ideas and to be informed of the options and issues the council may face. Forums cannot be used to make decisions. These sessions are not open to the public or the media. The Local Government Official Information and Meetings Act in relation to meeting establishment does not apply to forums.
Workshops/ Forums | |
Jun-20 | 0 |
Jul-20 | 3 |
Aug-20 | 1 |
Sep-20 | 5 |
Oct-20 | 2 |
Nov-20 | 3 |
Dec-20 | 2 |
Jan-21 | 0 |
Feb-21 | 3 |
Mar-21 | 1 |
Apr-21 | 0 |
May-21 | 1 |
TOTAL | 21 |
You have the right to seek an investigation and review by the Ombudsman of this decision. Information about how to make a complaint is available at www.ombudsman.parliament.nz or freephone 0800 802 602.
Publication of responses to LGOIMA requests
Please note: Our LGOIMA responses may be published on the Rotorua Lakes Council website after they have been responded to, with requesters’ personal details withheld. If you have any concerns about this please contact the Council on info@rotorualc.nz .
Regards
Craig TirianaKaihautū – Ohu Toihautū| Deputy Chief Executive, Chief Executive’s Group |
