Official Information Request - 16 October 2018 (KJet HIO and Lakefront

Sent: Thursday, 15 November 2018 5:13 p.m.

Subject: TRIM: LGOIMA request - KJet HIO and lakefront redevelopment

I refer to your letter of 16 October 2018 addressed to Rob Pitkethley, in which you request the following information under the Local Government Official Information and Meetings Act:

1. All information (including emails, file notes, memoranda) relating to discussions with KJet about its HIO and any potential position that would not see the HIO accommodated.
2. All information about KJet's current lease/licences with the Council and any information (including emails, file notes, memoranda) relating to their renewal or update or otherwise addressing how KJet's interests might be accommodated in any future Lakefront configuration.
3. All other information (including emails, file notes, memoranda) relating to the proposed redevelopment of the Lakefront, and in particular the proposed reconfiguration of commercial operations at the Lakefront.

With regard points (a) and (b) please find this attached labelled 'Correspondence - KJet activities'.

With regard point (c) I have the following documentation available. Because of the combined file sizes of all the information, this documentation will be sent under cover of a separate email:

• Correspondence - Lakefront redevelopment and commercial operations
• Extract from minutes and agenda of Strategy Policy and Finance Committee - 9 August 2018
• Extract from Long-term Plan 2018-2028
• Extract from minutes and agenda of Strategy Policy and Finance Committee - 16 May 2018 (Long-term Plan)
• Extract from minutes and agenda of Operations and Monitoring Committee - 8 March 2018
• Extract from Long-term Plan 2015-2025
• Rotorua Lakefront Development Structure Heads of Agreement
• Extract from agenda and minutes of Corporate & Customer Services Committee - 23 May 2013
• Extract from agenda and minutes of Infrastructure Services Committee - 23 July 2012
• Extract from Long-term Plan 2012-2022
• Extract from agenda and minutes of Community, Parks and Recreation Committee - 16 March 2010
• Extract from Ten Year Plan 2009-2019
• Extract from agenda and minutes of Extraordinary Finance Committee - 8, 9, 10, 11 June 2009 (Ten Year Plan 2009-2019)
• Extract from agenda and minutes of Community, Parks and Recreation Committee - 28 April 2009
• Rotorua Lakefront Development Concept Plan Report - Executive Summary - first draft 26 January 2009
• Extract from agenda and minutes of Community, Parks and Recreation Committee - 18 April 2007
• Extract from agenda and minutes of Community, Parks and Recreation Committee - 25 January 2006

In addition a complete set of the drawings prepared for the current lakefront redevelopment proposal are available on the Council website - https://www.rotorualakescouncil.nz/keyprojects/lakefront-development/Documents/181015_IGL_4010_Rotorua%20Lake%20Front_Final-Concept-Public-Issue.pdf

The above information for item (c) was readily available. To provide any further documentation specifically around the lakefront redevelopment would involve substantial research and collation estimated at 15-20 hours. Under section 13 of the Act, Council is entitled to charge a fee for obtaining information. Council's normal practice is to charge, as per the Ministry of Justice charging guidelines, $38 per half hour or part thereof. To complete your request would therefore incur a cost of approximately $1,140 to $1,520 (excluding GST).

For this reason, Council has made the decision to decline any further research regarding item (c) under section 17(f) of the Local Government Official Information and Meetings Act 1987, specifically "that the information requested cannot be made available without substantial collation or research".

As per the Act, we are obliged to advise that you may contact the Ombudsman at the address below if you have any concerns with the response provided by Council, by writing to:

The Office of the Ombudsman

PO Box 10 152

WELLINGTON 6143

Alternatively, you may email info@ombudsman.parliament.nz or use the online complaints form available at www.ombudsman.parliament.nz/make-a-complaint.

Regards

Attachments:

Sent: Thursday, 15 November 2018 5:13 p.m.

Subject: TRIM: LGOIMA request - KJet HIO and lakefront redevelopment

As per my earlier email, attached is the following documentation related to point (c) of your information request:

• Correspondence - Lakefront redevelopment and commercial operations
• Extract from minutes and agenda of Strategy Policy and Finance Committee - 9 August 2018
• Extract from Long-term Plan 2018-2028
• Extract from minutes and agenda of Strategy Policy and Finance Committee - 16 May 2018 (Long-term Plan)
• Extract from minutes and agenda of Operations and Monitoring Committee - 8 March 2018
• Extract from Long-term Plan 2015-2025
• Rotorua Lakefront Development Structure Heads of Agreement
• Extract from agenda and minutes of Corporate & Customer Services Committee - 23 May 2013
• Extract from agenda and minutes of Infrastructure Services Committee - 23 July 2012
• Extract from Long-term Plan 2012-2022
• Extract from agenda and minutes of Community, Parks and Recreation Committee - 16 March 2010
• Extract from Ten Year Plan 2009-2019
• Extract from agenda and minutes of Extraordinary Finance Committee - 8, 9, 10, 11 June 2009 (Ten Year Plan 2009-2019)
• Extract from agenda and minutes of Community, Parks and Recreation Committee - 28 April 2009
• Rotorua Lakefront Development Concept Plan Report - Executive Summary - first draft 26 January 2009
• Extract from agenda and minutes of Community, Parks and Recreation Committee - 18 April 2007
• Extract from agenda and minutes of Community, Parks and Recreation Committee - 25 January 2006

Regards