Official Information Request - 4 February 2019

Sent: Friday, 1 March 2019 11:48 a.m.

Subject: TRIM: LGOIMA request - 2019 Ratepayers' Report (Territorial Authorities)

I refer to your email of 4 February 2019 and reply below in the order of that email:

For the 2016/17 and 17/18 financial years:

1. Average residential costs:
2. The average residential costs of rates and other Council charges:
3. Average residential costs = (X + Y)/Z
4. Where:X is the total of all rates (general and targeted) charged by the Council to residential rating units;Y is the total amount of user charges or levies applicable to residential rating units (for example charges relating to metered water, infrastructure contributions, refuse collection, fire protection etc.); andZ is the number of residential rating units (however defined by the Council) within the Council's district or city. If the Council does not have a classification for residential, please use the closest definition (such as urban).
5. Excluding any amounts that are collected on behalf of a Regional Council.
6. 2016/17 (GST inclusive)
7. X = 42,121,962Y = 0Z = 18,710
8. Therefore (42,121,962 + 0) / 18,710 = average residential rates $2,251
9. 2017/18 (GST inclusive)
10. X = 44,254,951Y = 0Z = 18,761
11. Therefore (44,254,951 + 0) / 18,761 = average residential rates $2,358
12. A list of the types of rates, user charges and levies used to calculate each of the figures above.
13. 2016/17
14. - General rate in the dollar on capital value .00312800- Uniform annual general charge 585.925000 - Targeted rates - Lakes enhancement 19.918 - Lakes community board 3.2775- Refuse 166.405- Water 246.974- Sewage disposal 455.5035- Capital cost sewerage scheme N/A- Urban sewerage development 3.2775
15. 2017/18
16. - General rate in the dollar on capital value .00322230- Uniform annual general charge 655.50- Targeted rates - Lakes enhancement 20.217 - Lakes community board 3.3235 - Refuse 168.935- Water 250.677- Sewage disposal 455.5035- Capital cost sewerage scheme N/A- Urban sewerage development 3.3235
17. Average residential costs (Regional Councils):
18. The average residential costs of rates and other Council charges collected by the Council on behalf of a Regional Council:
19. Average residential costs = (X + Y)/Z
20. Bay of Plenty Regional Council
21. 2016/17 (GST inclusive)
22. X = 6,400,606Y = 0.00Z = 18,712
23. Therefore, (6,400,606 + 0) / 18,712 = average residential rates $342.06
24. 2017/18 (GST inclusive)
25. X = 7,054,920Y = 0.00Z = 18,761
26. Therefore (7,054,920 + 0) / 18,761 = average residential rates $376.04
27. Rating units 1. The total number of rating units within the Council's district or city.2016/17 - 28,785 rating units2017/18 - 28,453 rating units2. The total number of Urban residential rating units within the Council's district or city.2016/17 - 18,712 Urban Residential rating units2017/18 - 18,761 Urban Residential rating units3. For each Regional Council that your authority falls under, please separately disclose the number of rating units and residential rating units in each region.Bay of Plenty Regional Council2016/17 - 27,502 rating units2017/18 - 27,409 rating units2016/17 - 18,712 Urban Residential rating units2017/18 - 18,761 Urban Residential rating unitsWaikato Regional Council2016/17 - 1,606 rating units2017/18 - 1,340 rating units2016/17 - unknown Urban Residential rating units2017/18 - unknown Urban Residential rating unitsThis part is declined under section17(f) of the Local Government Official Information and Meetings Act 'that the information requested is not held by the local authority '
28. The following information is for the 2017/18 Financial Year:
29. Staff Numbers
    1. The FTE number of staff employed by the Council (excluding any staff employed by council-controlled organisations) as at 30 June 2018. 355.11
    2. The FTE number of staff employed by the Council (including any staff employed by council-controlled organisations) as at 30 June 2018. 531.01
    3. The total number of any severance payments made to staff (including payments to staff employed by council-controlled organisations). 9
    4. The total dollar value of any severance payments made to staff (including payments to staff employed by council-controlled organisations). $85,913 (GST exclusive)
    5. The total number of staff dismissed due to poor performance (including council-controlled organisations). 8
    6. The total number of staff (including those employed by council-controlled organisations) receiving remuneration in excess of $100,000 (excluding over $200,000)53
    7. The total number of staff (including those employed by council-controlled organisations) receiving remuneration in excess of $200,000.8
30. Contractor Numbers
    1. The total value of payments made by the Council (or any council-controlled organisations) to any company or individual contracted by the Council to provide a service. $18,753,626.94 (GST exclusive) (includes Council payments to council-controlled organisations)
    2. The FTE number of contractors (i.e. individual positions) the payments in (a) equate. Council does not hold records of the FTE number of individual positions within its contractors. This part is therefore declined under section17(f) of the Local Government Official Information and Meetings Act 'that the information requested is not held by the local authority '
    3. The total number of contractors (i.e. individual positions) receiving payments totalling in excess of $100,000. 3 contractors/businesses (not individual positions)
    4. The total number of contractors (i.e. individual positions) receiving payments totalling in excess of $200,000.10 contractors/businesses (not individual positions)
31. CEO Remuneration (GST exclusive)
32. The total remuneration paid to the Council's Chief Executive (as per the 2017/18 Annual Report)$346,775

33. Made up of:
    Salary	$ 330,340
    Vehicle (including FBT)	$ 16,160
    Professional Association Fees	$ 275

34. The total remuneration paid to the CEO of each council-controlled organisation. Please disclose the name of the CEO, the name of the relevant council-controlled organisation, and the annual remuneration the CEO received. Michelle Templer, Rotorua Economic Development LtdTim Hammond, Infracore LtdMark Gibbs, Rotorua Regional Airport Ltd
35. The remuneration for 2 positions fall between the range of $200,000-$250,000The remuneration for 1 position falls between the range of $150,000-$200,000Any further breakdown is declined under section 7(2)(a) of the Act
36. "protect the privacy of natural persons "
37. Elected Official Remuneration (GST exclusive - as per the 2017/18 Annual Report)
    1. The total remuneration paid to the Council's Mayor during the 2017/18 financial Year. $136,152

    2. Made up of:
       Salary	$ 130,579
       Vehicle	$ 5,573

    3. The total remuneration paid to the Council's Deputy Mayor during the 2017/18 Financial Year. $65,477
    4. The sum of annual remuneration paid the Councillors (excluding the Mayor and Deputy Mayor) in the 2017/18 Financial Year.

    5. Honoraria		Other Fees	Total
       Cr P Bentley	$ 45,137		$ 45,137
       Cr M Gould	$ 45,137	$ 663	$ 45,800
       Cr K Hunt	$ 55,307	$ 15,565	$ 70,872
       Cr R Kent	$ 45,137	$ 2,000	$ 47,137
       Cr T Maxwell	$ 50,222		$ 50,222
       Cr M Raukawa-Tait	$ 55,307		$ 55,307
       Cr C Sturt	$ 55,307		$ 55,307
       Cr T Tapsell	$ 55,307		$ 55,307
       Cr R Kumar	$ 45,137		$ 45,137
       $ 451,998		$ 18,228	$ 470,226
       Rotorua Lakes/Rural Community Boards	$ 95, 275		$ 95, 275
       $ 547, 273		$ 18,228	$565, 501

    6. The total number of Councillors (excluding the Mayor and Deputy Mayor).9 Councillors8 Community Board members
38. Audit and Risk Oversight
39. 1. The number of members on the Council's Audit and Risk Committee (or equivalent). 6
40. 2. The number of elected officials on the Committee. 4
41. 3. The number of independent members on the Committee. 2
42. 4. The number of lawyers (with a current practising certificate) on the Committee. 0
43. 5. The number of chartered accountants (with a current practising certificate) on the Committee. 1
44. 6. Whether the chair of the Council's Audit and Risk Committee is an independent member. Yes
45. 7. Whether the Council has an election year protocol requiring Council staff to act in a politically neutral or impartial manner. If so, please provide the wording of the provision(s).Attached is the 'Election protocols for council staff 2016' updated for the 2016 election. This is currently being reviewed for the 2019 election.
46. 8. Whether the Council has a code of conduct (above and beyond an election year protocol) requiring Council staff to act in a political neutral or impartial manner. If so, please provide the wording of the provision(s).The 'Election protocols for council staff' is also relevant for non-election years.
47. Payments to third parties (GST exclusive)
48. The total payments made by the Council (or any council-controlled organisation) to any Chamber of Commerce.$2,282.70
49. The total payments made by the Council (or any council-controlled organisation) to Local Government New Zealand (LGNZ).$94,059.33
50. The total payments made by the Council (or any council-controlled organisation) to the New Zealand Society of Local Government Managers (SOLGM).$24,454.94

As per the Act, we are obliged to advise that you may contact the Ombudsman at the address below if you have any concerns with the response provided by Council, by writing to:

The Office of the Ombudsman

PO Box 10 152

WELLINGTON 6143

Alternatively, you may email info@ombudsman.parliament.nz or use the online complaints form available at www.ombudsman.parliament.nz/make-a-complaint.

Regards