Official Information Request - 11 June 2019

Sent: Friday, 5 July 2019 1:23 p.m.

Subject: Further Official Information request - BOPRC Proposed Plan Change 10

I refer to your letter dated 11 June 2019 requesting further information regarding Plan Change 10, specifically 'copy of any emails, letters, reports, memoranda or any other document or correspondence addressed to or made by any Councillors and/or the Mayor that contains, explains, recommends, advises, or any decisions, in respect of any matter concerning Plan Change 10 or the Alternative Natural Capital (ANCA) proposal' for the period 1 July 2015 to 30 June 2019.

Please find attached the following documents:

1. Report and extract from minutes - Strategy Policy & Finance Committee - 4 February 2015
2. Report and extract from minutes - Strategy Policy & Finance Committee - 14 October 2015
3. Report and extract from minutes - Strategy Policy & Finance Committee - 17 March 2016, and Council meeting - 30 March 2016
4. Report and extract from minutes - Strategy Policy & Finance Committee - 21 April 2016
5. Extract from agenda - Operations & Monitoring Committee - 7 July 2016
6. Extract from agenda - Operations & Monitoring Committee - 12 December 2016
7. Extract from agenda - Operations & Monitoring Committee - 2 February 2017
8. Agenda and presentation - Annual Plan Forum - 21 February 2017
9. Extract from agenda and minutes - Operations & Monitoring Committee - 6 April 2017
10. Email to Mayor - 10 April 2017
11. Extract from agenda - Operations & Monitoring Committee - 4 May 2017
12. Extract from agenda - Operations & Monitoring Committee - 6 July 2017
13. Letter to Bay of Plenty Regional Chairman and Councillors - 27 July 2017
14. Extract from agenda - Operations & Monitoring Committee - 3 August 2017
15. Report and extract from minutes - Strategy Policy & Finance Committee - 23 August 2017
16. Extract from agenda and minutes - Operations & Monitoring Committee - 7 September 2017
17. Extract from minutes - Rotorua Rural Community Board - 13 November 2017
18. Email trail to/from Mayor - 13 November 2017
19. Extract from minutes - Strategy Policy & Finance Committee - 15 March 2018
20. Letter to Hon David Parker MP - 22 March 2018
21. Extract from agenda - Operations & Monitoring Committee - 5 April 2018
22. Letter to Hon David Parker MP - 4 July 2018
23. Extract from minutes - Rotorua Rural Community Board - 16 July 2018
24. Letter to Hon David Parker MP - 14 September 2018
25. Email to Mayor - 23 November 2018
26. Email to Mayor - 15 January 2019

As noted in recent correspondence, the further information for 'staff costs and overhead expenses', 'consultants costs and/or experts costs' and 'legal fees' for the periods of 2016/17 year, balance of 2017/18 year (1-30 July 2017) and balance of 2018/19 year (1 May to 30 June 2019) will take a considerable amount of staff time to which Council is entitled to charge. I understand you have paid the invoice for this work. Once the relevant council staff have returned from annual leave this work will be undertaken.

As per the Act, we are obliged to advise that you may contact the Ombudsman at the address below if you have any concerns with the response provided by Council, by writing to:

The Office of the Ombudsman

PO Box 10 152

WELLINGTON 6143

Alternatively, you may email info@ombudsman.parliament.nz or use the online complaints form available at www.ombudsman.parliament.nz/make-a-complaint.

Regards

Follow-up response:

Sent: Tuesday, 3 September 2019 9:17 am

Subject: TRIM: Further Official Information request - PC10 costs

I refer to your letter of 11 June 2019 requesting further information regarding PC10 (for which an extension of time was required to the end of August), namely the following costs broken into the 2016/17, 2017/18 and 2018/19 years:

• Total staff costs and overhead expenses
• Total consultants' costs and/or experts' costs together with any disbursements
• Total legal fees together with any disbursements

Please note that PC10 costs include the work required to ensure consideration of the PC10 implications for the Waste Water Treatment Plant and urban and tourism growth and development.

Below is this information broken down into each of the three financial years requested:

You have the right to seek an investigation and review by the Ombudsman of this decision. Information about how to make a complaint is available at http://www.ombudsman.parliament.nz/make-a-complaint/complaining-about-access-to-official-information-551307291224432 or freephone 0800 802 602.

Regards