Official Information Request - 8 October 2018

Sent: Friday, 26 October 2018 8:57 a.m.

Subject: TRIM: LGOIMA request - Lakefront development

I refer to your online Official Information request of 8 October 2018 for:

• Copies of all the paperwork involving the lakefront proposal that Rotorua Lakes Council have and used as part of this process.
• Who is responsible for the idea, the supporting documentation for this proposal, the records of meetings, timeline for the proposal and decisions made to date.
• Complete copy of the drawings that have been prepared for the proposal.
• Copy of the outcomes of the recent submissions for the long term plan.

A complete set of the drawings prepared for the current proposal are available on the Council website : https://www.rotorualakescouncil.nz/keyprojects/lakefront-development/Documents/181015_IGL_4010_Rotorua%20Lake%20Front_Final-Concept-Public-Issue.pdf

A copy of the outcomes of the recent submissions for the Long-term Plan are attached along with the following:

• Extract from minutes and agenda of Strategy Policy and Finance Committee - 9 August 2018
• Extract from Long-term Plan 2018-2028
• Extract from minutes and agenda of Strategy Policy and Finance Committee - 16 May 2018 (Long-term Plan)
• Extract from minutes and agenda of Operations and Monitoring Committee - 8 March 2018
• Extract from Long-term Plan 2015-2025
• Rotorua Lakefront Development Structure Heads of Agreement
• Extract from agenda and minutes of Corporate & Customer Services Committee - 23 May 2013
• Extract from agenda and minutes of Infrastructure Services Committee - 23 July 2012
• Extract from Long-term Plan 2012-2022
• Extract from agenda and minutes of Community, Parks and Recreation Committee - 16 March 2010
• Extract from Ten Year Plan 2009-2019
• Extract from agenda and minutes of Extraordinary Finance Committee - 8, 9, 10, 11 June 2009 (Ten Year Plan 2009-2019)
• Extract from agenda and minutes of Community, Parks and Recreation Committee - 28 April 2009
• Rotorua Lakefront Development Concept Plan Report - Executive Summary - first draft 26 January 2009
• Extract from agenda and minutes of Community, Parks and Recreation Committee - 18 April 2007
• Extract from agenda and minutes of Community, Parks and Recreation Committee - 25 January 2006

The above information was readily available. To provide any further documentation would involve substantial research and collation estimated at 15-20 hours. Under section 13 of the Act, Council is entitled to charge a fee for obtaining information. Council's normal practice is to charge, as per the Ministry of Justice charging guidelines, $38 per half hour or part thereof. To complete your request would therefore incur a cost of approximately $1,140 to $1,520 (excluding GST).

For this reason, Council has made the decision to decline any further research for your request under section 17(f) of the Local Government Official Information and Meetings Act 1987, specifically "that the information requested cannot be made available without substantial collation or research".

As per the Act, we are obliged to advise that you may contact the Ombudsman at the address below if you have any concerns with the response provided by Council, by writing to:

The Office of the Ombudsman

P O Box 10 152

WELLINGTON 6143

Alternatively, you may email info@ombudsman.parliament.nz or use the online complaints form available at www.ombudsman.parliament.nz/make-a-complaint.

Regards