Sent: Monday, May 6, 2024 2:11 PM
Subject: LGOIMA request - Township Reserve Management Plan, elected members attendance, Chief Executive, Infrastructure Acceleration Fund
I refer to your Official Information request of 5 April 2024 covering various items including Township Reserve Management Plan, elected members attendance, Chief Executive, Infrastructure Acceleration Fund and other items.
Below are responses to the individual requests:
- Copy of Council’s Delegation Manual as referenced in the Infrastructure and Environment Committee meeting agenda 3 April 2024, page 31, 7.4.
This should have referenced the Rotorua Township Reserve Management Plan, not the Delegation Manual.
Refer to attached link for the Rotorua Township Reserve Management Plan – reference page 30, 6.1.4.8 (PDF 314MB). - Copy of Reserve Management Plan as referenced in the Infrastructure and Environment Committee meeting agenda 3 April 2024, page 31.
Refer to attached link for the Rotorua Township Reserve Management Plan – reference page 102, 7.2.4.9.60 (PDF 314MB). - Provide the elected members attendance record for the current triennium.
Refer to attached link for the 2022-2025 Elected Members Attendance (PDF 133KB). - Copy of all briefings from each department provided to the incoming Chief Executive.
There were no briefings from each department.
Refer to attached link for extracts from the Chief Executive Induction Document (PDF 6.4MB) – March 2024, prepared for the incoming Chief Executive.
Redactions have been made under under s7(2)(a) of the Local Government Official Information and Meetings Act (personal bios) or where the information was out of scope of the request. - Provide a copy of the incoming Chief Executive’s key performance indicators
KPIs for the new Chief Executive have not been finalised. Any KPIs for the new Chief Executive are likely to come into effect for the new financial year starting 1 July 2024. - Provide a breakdown of the costs for the Chief Executive’s welcome.
$1,533 for catering - Provide a copy of the Rotorua Lakes Council’s successful Infrastructure Acceleration Fund application as advertised 21 July 2022.
See attached link for the following documents:
-Application and appendices for Central (ZIP 167MB)
-Application and appendices for Western (ZIP 248MB)
-Appendices relevant to both applications are preceded by 4_5 (ZIP 91MB).
Redactions have been made, as indicated under the following clause of the Local Government Official Information and Meetings Act:
-Section 7(2)(b)(ii) – unreasonably prejudice the
commercial position of the person who supplied the information
- Also include all
terms/conditions/agreements/requirements etc required of Rotorua Lakes
Council for accepting IAF Funding.
- See
attached link for the
Rotorua Central & Western Area Intensification – Rotorua Funding Agreement (PDF 6.7MB).
- Redactions have been made to the
Agreement, as indicated (and as agreed with Kāinga Ora), under the following
clauses of the Local Government Official Information and Meetings Act:
- -Section 7(2)(a) – third party contact details
- -Section 7(2)(i) – potential developers/land owners
- Note: Subsequent to the
Agreement being signed and as indicated within the Agreement, further early
works has highlighted the need to make adjustments to, for example, milestone
delivery dates, which are documented in separate delivery plans, and as such
Schedule 2 is no longer an accurate reflection of intended progress.
- Provide a copy of the
contract between Rotorua Lakes Council and Watchman Capital Limited
- See
attached link for the contract between
Kāinga Ora – Homes and Communities, Watchman Capital Limited and Rotorua District Council (PDF 3.7MB).
- Redactions have been made to the
Agreement, as indicated (and as agreed with Kāinga Ora), under the following
clauses of the Local Government Official Information and Meetings Act:
- -Section 7(2)(a) – third party contact details
- -Section 7(2)(b)(ii) – unreasonably prejudice the
commercial position of the person who supplied the information
- -Section 7(2)(i) – potential developers/land owners
- Of the $84m received by RLC from the IAF funding for flood management:
- Council has not received the $84m IAF funding. The funding is approved and will be provided as key milestones are met and claims made.
- How much has been spent so far? At this stage Council has incurred costs of $975,888 for feasibility and design. 50% will be funded by the IAF once feasibility is completed and Council submits a claim to Kainga Ora.
- How much has been spent on flood management? The IAF funding is only for flood management/stormwater. Refer to above bullet point regarding spend.
- How many homes has it enabled of the 3080 it was expected to enable? 233 thus far
- How much was spent on items other than flood management? Zero.
- What projects have been completed with this funding? Zero. All of the projects are multi-year projects.
- What projects are yet to be completed with this funding? All projects are still in the feasibility stage and are yet to be completed. See link for a map of the projects - IAF map (PDF 382KB).
