Official Information Request - workshops/forums
Sent: Monday, 8 August 2022 1:27 pm
Subject: Official Information request - accounts for public excluded workshops/forums
I refer to your online Official Information request of 4 August 2022 for accurate accounts for all public excluded Workshops/Forums for this triennium.
No minutes are recorded at elected member Forums as no decisions are made at these Forums (refer to extract from the Governance Statement and Part 7 s45(2) of LGOIMA below); unlike Committee or Council meetings where decisions are made and minutes recorded.
Governance Statement
Forums
From time to time council will hold forums. Forums or informal meetings are to brief elected members on emerging issues, or get an indication of councillor preference before initiating a policy or project, or provide an opportunity for the council to develop ideas and to be informed of the options and issues the council may face. Forums cannot be used to make decisions. These sessions are not open to the public or the media. The Local Government Official Information and Meetings Act in relation to meeting establishment does not apply to forums.
Local Government Official Information and Meetings Act
Part 7, Section 45(2) ‘For the avoidance of doubt, it is hereby declared that any meeting of a local authority or of any committee or subcommittee of a local authority, at which no resolutions or decisions are made is not a meeting for the purposes of this Part’.
Your request is therefore declined as per section 17(e) that the information requested does not exist.
For your information, however, below is a list of the Forum held in this triennium, along with the subject of each Forum:
Date Held | Meeting / Workshop |
2020 | |
13.02.2020 | Annual Plan Forum 1 |
20.02.2020 | Annual Plan Forum 1 Contd |
26.02.2020 | Annual Plan Forum 2 |
27.02.2020 | Forum - Open Spaces Policy development & Westbrook Sports Precinct |
06.03.2020 | Annual Plan Forum 3 |
23.04.2020 | Annual Plan Forum 4 |
08.05.2020 | Forum - Wastewater Services Statement of Proposal |
11.05.2020 | Annual Plan Forum 5 |
25.06.2020 | Planning for development within Eastside - workshop |
01.07.2020 | Prostitution Information session |
23.07.2020 | Wastewater services - SOP (before SP&F at 12.30pm) |
27.07.2020 | Community Fund information session |
14.08.2020 | Workshop - Economic Recovery Taskforce update & next steps |
01.09.2020 | Elected member briefing session - Eastside Locality Planning & Sir Howard Morrison Performing Arts Centre walk through |
02.09.2020 | Long-term Plan - Introduction for new members |
09.09.2020 | LTP Forum - Expectations, Key Themes, Strategic Direction Milestones |
18.09.2020 | LTP Forum - Setting the scene - Financial Strategy |
23.09.2020 | LTP Forum - Housing & Thriving Communities and Build Back Better |
16.10.2020 | LTP Forum - Enabling growth (Infrastructure Strategy) |
30.10.2020 | LTP Forum - Funding our services - Part 1 |
11.11.2020 | LTP Forum - Infrastructure |
18.11.2020 | LTP Forum - Capex programme |
25.11.2020 | LTP Forum - Capex programme – Funding and delivery plan |
04.12.2020 | LTP Forum - Capex programme – Funding and delivery plan - Part 2 |
11.12.2020 | LTP Forum - Capex programme – Piecing it together |
2021 | |
10.02.2021 | LTP Forum – Community Safety / Inner City |
11.02.2021 | LTP Forum – Rating / Wrap Up (after SP&F) |
25.02.2021 | LTP Forum – Engagement Planning |
17.03.2021 | 3 Waters Reform Forum |
13.05.2021 | Māori Wards Forum |
23.06.2021 | Representation Review - Forum 1 |
30.06.2021 | Representation Review - Forum 2 |
19.07.2021 | Representation Review - Forum 3 |
06.08.2021 | Representation Review – Forum 4 |
21.10.2021 | Representation Review – Forum 5 |
2022 | |
15.02.2022 | Housing 2022 Work Programme |
24.02.2022 | Long-term Plan Year 2 Forum (Zoom) |
09.03.2022 | Future Development Strategy and Intensification Plan Change #1 |
24.03.2022 | Food & Organic Waste Collection (FOGO) and Development Contributions Policy |
06.04.2022 | Future Development Strategy and Intensification Plan Change #2 |
01.06.2022 | Future Development Strategy #3 |
You have the right to seek an investigation and review by the Ombudsman of this decision. The Ombudsman’s Office can be contacted by calling 0800 802 602, emailing info@ombudsman.parliament.nz, online at www.ombudsman.parliament.nz, or by post to The Ombudsman, PO Box 10152, Wellington 6143.
Publication of responses to LGOIMA requests
Please note: Our LGOIMA responses may be published on the Rotorua Lakes Council website after they have been responded to, with requesters’ personal details withheld. If you have any concerns about this please contact the Council on info@rotorualc.nz.
Regards
Oonagh HopkinsManahautū Whaitua Tūtahi | Deputy CE, District Leadership & Democracy |
