Official Information Request - Trility Contract

Sent: Friday, 21 May 2021 9:43 am
Subject: Official Information request - Trility contract

I refer to your online Official Information request of 7 May 2021 regarding the contract between Trility and Rotorua Lakes Council.

Below are the responses to the questions contained in your request:

1. How many workshops were held regarding this contract prior to its commencement?
   1 workshop/forum via Zoom (during Level 4 lockdown in 2020) – 8 May 2020
   2 information sessions – 10 June and 16 June 2020
   1 workshop/forum – 23 July 2020
2. Who called for each workshop?
   Council officials in consultation with elected members
3. Outside of council staff and local elected officials who attend these workshops?
   Workshops/forums – council staff and elected officials
   Information sessions – public, council staff and elected officials
4. How many of these workshops were publicly excluded?
   2
5. What legal basis were the public excluded from the workshops?
   The forums (workshops) were held as per the Governance Statement 2020 adopted by Council on 26 March 2020 as follows:
   Forums
   From time to time council will hold forums. Forums or informal meetings are to brief elected members on emerging issues, or get an indication of councillor preference before initiating a policy or project, or provide an opportunity for the council to develop ideas and to be informed of the options and issues the council may face. Forums cannot be used to make decisions. These sessions are not open to the public or the media. The Local Government Official Information and Meetings Act in relation to meeting establishment does not apply to forums.
6. There is possible misconception in the public domain that the “gravity fed mains are not included” in the contract. Can you confirm if this is true or misinformation?
   Gravity fed mains are included in the contract.

You have the right to seek an investigation and review by the Ombudsman of this decision. Information about how to make a complaint is available at www.ombudsman.parliament.nz or freephone 0800 802 602.

Publication of responses to LGOIMA requests

Please note: Our LGOIMA responses may be published on the Rotorua Lakes Council website after they have been responded to, with requesters’ personal details withheld. If you have any concerns about this please contact the Council on info@rotorualc.nz .

Regards

Further response sent 11 June 2021

I refer to your online Official Information request of 7 May 2021 requesting a copy of the signed agreement/contract between Trility and Rotorua Lakes Council.

Attached are:

• Wastewater Services Operations and Maintenance Contract – Agreement
• Wastewater Services Operations and Maintenance Contract – Contract Conditions

Redactions to the above documents have been made under the following sections of the Local Government Official Information and Meetings Act, as indicated:

• Section 7(2)(a) protect the privacy of natural persons
• Section 7(2)(b)(ii) would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information
• Section 7(2)(d) avoid prejudice to measures protecting the health or safety of members of the public

You have the right to seek an investigation and review by the Ombudsman of this decision. Information about how to make a complaint is available at www.ombudsman.parliament.nz or freephone 0800 802 602.

Publication of responses to LGOIMA requests

Please note: Our LGOIMA responses may be published on the Rotorua Lakes Council website after they have been responded to, with requesters’ personal details withheld. If you have any concerns about this please contact the Council on info@rotorualc.nz .

Regards

Update

On 28 June 2021 the following previously redacted pages of the Trility Contract Conditions were released:

• Page 401
• Pages 497-502