Official Information Request - 7 December 2020
Sent: Wednesday, 16 December 2020 3:04 pm
Subject: LGOIMA - council/committee meetings and settlements
I refer to your email of 7 December 2020 under LGOIMA regarding council/committee meetings, and respond below as per your email:
1. The total number of full and extraordinary council meetings for the past three calendar years, broken down by each year.
| Year | Ordinary | Extraordinary | Total | ||
| 2018 | 11 | 2 | 13 | ||
| 2019 | 13 | 1 | 14 | (Including 1 Hearing) | |
| 2020 | 10 | 3 | 13 | ||
2. The number of full and extraordinary council meetings where a public excluded session applied. Please list break down by full and extraordinary meetings.
| No of Meetings with 'Public Excluded' Session | No of Meetings without 'Public Excluded' Session | Total No of Council Meetings | ||
| Year | Ordinary | Extraordinary | ||
| 2018 | 10 | 1 | 2 | 13 |
| 2019 | 10 | 1 | 3 | 14 |
| 2020 | 10 | 3 | 0 | 13 |
3. The total number of committee meetings held by the council for each of the three years, broken down by each year.
| Year | Operations & Monitoring Committee | Strategy, Policy & Finance Committee | Total No of Committee Meetings |
| 2018 | 10 | 11 | 21 |
| 2019 | 7 | 8 | 15 |
| 2020 | 8 | 12 | 20 |
4. The number of committee meetings where a public excluded session applied.
| Operations & Monitoring Committee | |||
| Year | No of Meetings with 'Public Excluded' Session | No of Meetings without 'Public Excluded' Session | Total |
| 2018 | 5 | 5 | 10 |
| 2019 | 5 | 2 | 7 |
| 2020 | 5 | 3 | 8 |
| Strategy, Policy & Finance Committee | |||||
| Year | No of Meetings with 'Public Excluded' Session | No of Meetings without 'Public Excluded' Session | Total | ||
| 2018 | 7 | 4 | 11 | (Including 1 Hearing) | |
| 2019 | 6 | 2 | 8 | (Including 1 Hearing) | |
| 2020 | 6 | 6 | 12 | (Including 2 Hearings) | |
5. The total number of council workshops held for each of the three years, broken down by year.
| Year | Workshops |
| 2018 | 6 |
| 2019 | 8 |
| 2020 | 23 |
6. Please state if any of the workshops did NOT entirely exclude the public and if so. how many?
All workshops excluded the public (ie: were for elected members only).
7. Please state whether your mayor is involved in a district-wide mayoral or chairman forum and if so, the regularity of the forum and whether that forum is open to the public.
BOP Local Government Triennial Agreement meetings (now referred to as BOP Mayoral Forum) - quarterly - not open to the public
BOPRC Regional Transport Committee - 4 per annum - refer to BOPRC for advice on whether their meetings are open to the public
BOP Civil Defence Emergency Management Group - 4 per annum - refer to BOP Emergency Management for advice on whether their meetings are open to the public
8. Please state whether the council is part of a region-wide meeting of councils and if so the regularity of that meeting and whether it is open to the public.
BOPRC Public Transport Committee - 4 per annum - refer to BOPRC for advice on whether their meetings are open to the public
BOP Civil Defence Coordinating Executive Group - 4 per annum - refer to BOP Emergency Management for advice on whether their meetings are open to the public
9. Please provide the attendance rate of each current council member including the mayor/chairman from October 1, 2019 to date. For example, how many council and committee meetings was the member expected to attend during that time, and how many did they attend? Please break down by month from October 2019 to December 2020.
10. How many confidential settlements has the council made to external organisations/companies/businesses since October 2019 and what was the amount for each?
Nil
You have the right to seek an investigation and review by the Ombudsman of this response. Complaints can be sent by email to info@ombudsman.parliament.nz, by fax to (04) 471 2254, or by post to The Ombudsman, PO Box 10152, Wellington 6143.
Publication of responses to LGOIMA requests
Please note: Our LGOIMA responses may be published on the Rotorua Lakes Council website after they have been responded to, with requesters' personal details withheld. If you have any concerns about this please contact the Council on info@rotorualc.nz
Regards
| Jean-Paul GastonManahautū Rautaki |Group Manager, Strategy Waea: 07 351 8302 | Waea pūkoro: 0276554415 Īmera: Jean-Paul.Gaston@rotorualc.nz | Ipurangi: rotorualakescouncil.nz Taunga: 1061 Haupapa St, Private Bag 3029, Rotorua Mail Centre, Rotorua 3046, New Zealand |
